Tender Overview: 9/3/1/417 – Supply & Delivery of Laptops and Desktops

## Tender Overview: 9/3/1/417 – Supply & Delivery of Laptops and Desktops

The **Bela-Bela Local Municipality** in Limpopo has issued an open tender, reference number **9/3/1/417**, seeking qualified suppliers to **provide and deliver laptops and desktops** to municipal offices. This presents a strategic opportunity for tech vendors to secure a short-term procurement engagement with government.

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## Tender Highlights

* **Tender Number**: 9/3/1/417

* **Issuer**: Bela-Bela Local Municipality, Limpopo

* **Scope**: Supply and delivery of laptops and desktops

* **Delivery Location**: 58 Chris Hani Drive, Bela-Bela, 0480

* **Opening Date**: Friday, 29 August 2025

* **Closing Date**: Friday, 19 September 2025 at 12:00 PM (noon)

* **Briefing Session**: Not required (no compulsory or optional sessions)

* **Special Condition**: Bidders must have the capacity to execute the project

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## Contact Information

For any clarifications or inquiries, bidders may contact:

* **Contact Person**: Mr. M Segoapa

* **Telephone**: 014-736-8000

* **Fax**: 014-736-3288

* **Email**: Segoapam@belabela.gov.za

Submit any questions early to allow sufficient time for response or adjustments.

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## Documents & Workflow

* The tender is supported by a single **PDF document** (\~461.4 KB) available to download from EasyTenders.

* It likely contains technical specifications, quantity details, service levels, SBD forms, and submission guidelines.

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## Step-by-Step Bid Preparation Guide

### 1. **Download & Understand the Tender Document**

* Obtain the PDF from the EasyTenders listing.

* Review technical specs, quantities, delivery terms, required service levels, and compliance forms.

### 2. **Assess Your Capability**

Ensure you can:

* Supply the specified laptops and desktops within timelines.

* Source units from reputable brands, with required configurations.

* Handle logistics and delivery to Bela-Bela.

* Provide verifiable project experience in similar supply contracts.

### 3. **Prepare the Technical & Compliance Proposal**

Include:

* Company profile with capacity details.

* Descriptions of proposed laptop and desktop models, configurations, warranties.

* Delivery strategy and estimated lead times.

* Service guarantees or after-sales support (if required).

* Completed Standard Bid Documents (SBDs) and municipal forms.

### 4. **Develop Your Financial Proposal**

* Provide a clear cost breakdown: unit cost (laptop vs. desktop), total pricing, delivery charges, any optional extras.

* Ensure transparency in pricing assumptions and optional accessory costs (e.g., keyboards, software).

### 5. **Compile Supporting Documents**

Ensure inclusion of:

* CSD registration (full report).

* SARS tax clearance certificate or PIN.

* B-BBEE certificate or affidavit.

* Company registration (CIPC) documents.

* Certified copies of directors’ IDs (if required).

* Any certifications or references validating your capacity in similar procurements.

### 6. **Label & Submit Before Deadline**

* Consolidate your documents neatly.

* Label the submission with the tender number and your company name.

* Submit via the method outlined in the tender (likely through a designated tender box or address) before **12:00 PM on 19 September 2025**.

### 7. **Optional Follow-Up**

After submission, you may confirm receipt or await award notifications. Maintain polite follow-up as needed.

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## Pro Tips for a Strong Submission

1. **Demonstrate Delivery Capacity**

   * Highlight your ability to deliver within required timelines, especially to a remote area.

2. **Offer Product Value**

   * Emphasize hardware specs, warranty coverage, or bundled services to enhance competitiveness.

3. **Present Clear Pricing**

   * Use itemized tables; avoid hidden charges or vague costs.

4. **Ensure Compliance**

   * Signed, up-to-date documentation avoids swift disqualification.

5. **Follow Submission Formats**

   * Stick strictly to the format and guidelines given—misalignment may invalidate your bid.

6. **Submit Early**

   * Avoid last-minute technical issues or courier delays—early submission is safer.

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## Why This Tender Matters

* **Access to Municipal Contracts**

  Successful bidders build visibility and credibility in public sector procurement.

* **Short-Term Engagement**

  This is a focused, well-defined project—ideal for companies ready to deliver precise hardware solutions.

* **Platform for Future Opportunities**

  Quality execution here may open doors to additional work with this municipality or elsewhere.

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## Summary Table

| Component | Details |

| --------------------- | ------------------------------------- |

| **Tender No.** | 9/3/1/417 |

| **Scope** | Supply & delivery of laptops/desktops |

| **Location** | Bela-Bela, Limpopo |

| **Opening Date** | 29 August 2025 |

| **Closing Date** | 19 September 2025, 12:00 PM |

| **Briefing Session** | Not required |

| **Special Condition** | Must have capacity to deliver |

| **Contact Person** | Mr. M Segoapa (014-736-8000) |

| **Document Size** | \~461 KB PDF |

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## Final Thoughts

The **9/3/1/417** tender is a compelling opportunity for hardware suppliers with logistics reliability and compliance readiness. By crafting a detailed technical offer, transparent pricing, and robust compliance package, you’ll position your bid for success.