Sundays River Valley Municipality Tender: SRVM RFQ‑02/2026

The Sundays River Valley Municipality (SRVM) has invited qualified service providers to submit quotations under RFQ‑02/2026 for the cleaning and disinfection of four water reservoirs. This essential maintenance is scheduled to be completed in and around Kirkwood, ensuring public water safety and infrastructure integrity (easytenders.co.za).

🔎 Project Summary

• Tender Reference: SRVM RFQ‑02/2026

• Scope of Work: Professional cleaning and disinfection of four municipal reservoirs

• Location: SRVM reservoir sites, situated in Kirkwood area, Eastern Cape (23 Middle Street, Kirkwood) (easytenders.co.za)

High safety and hygiene standards are expected. Providers must follow procedures for reservoir access, sanitation protocols, chemical use, and environmental protection.

📅 Important Dates & Briefing Details

• Opening Date: 31 July 2025

• Closing Date for Proposals: 8 August 2025 at 12:00 PM

• Mandatory Briefing Session: Yes – scheduled for 5 August 2025 at 11:00 AM at Ceasers Dam site near Kirkwood (reservoir location) (easytenders.co.za)

Attendance is compulsory. All bidders must attend in person to be eligible to submit proposals, as critical site-specific requirements will be addressed.

📝 Submission Requirements

Your response must include:

• Company registration and compliance documents (CSD registration, tax clearance, B‑BBEE certificate if applicable)

• Health and safety compliance details

• Detailed methodology for cleaning and disinfection, including chemical choices and safety precautions

• Personnel qualifications and experience in water infrastructure cleaning

• Equipment and consumables list

• Proposed timeline aligned with delivery capability

• Cost breakdown and pricing schedule

Packages must be sealed and clearly labelled with the bid number, description, and closing date. Submissions must be dropped off at the SRVM Supply Chain Office on Middle Street, Kirkwood before the closing deadline (easytenders.co.za, easytenders.co.za, srvm.gov.za).

✅ Who Should Bid

This tender is ideal for service providers with:

• Proven experience in water reservoir cleaning or similar large-scale sanitation services

• Qualified teams skilled in disinfection safety and public water standards

• Capability to mobilise on-site equipment and resources rapidly

• Compliance with environmental and municipal regulations

Local contractors and SMMEs with relevant credentials are encouraged to apply. Selection emphasizes both technical competence and value-based pricing.

📋 Evaluation Criteria

Quotations will be assessed based on:

• Compliance: Did you attend the compulsory briefing? Are all documents submitted correctly?

• Technical Approach: Quality and clarity of the cleaning/disinfection plan

• Experience & Capacity: Past projects of similar nature and proof of qualified staff

• Cost-effectiveness: Clear and competitive pricing structure

• Health & Safety Compliance: Demonstrable risk mitigation and environmental safeguards

Incomplete or late applications, or those from providers who missed the briefing, will be disqualified.

💡 Tips for a Strong Submission

• Attend the briefing: it’s mandatory and essential for proposal eligibility.

• Include a clear, standalone method statement: cover access safety, chemical logistics, and risk mitigation.

• Be specific in pricing: separate labour, consumables, equipment hire, and travel costs.

• Emphasize local capacity: showing ties to the local economy or community adds strength.

• Prepare documentation carefully: poorly prepared bids often fail.

📆 Timeline Overview

📤 Apply Online

Use the Apply Online feature to securely submit your quotation:

🖱️ Apply Online Now

Upload all required documents including evidence of attending the briefing. Ensure your submission is clear, complete, and compliant before submitting by the deadline.

🔍 Summary

SRVM RFQ‑02/2026 offers a clear opportunity for service providers to conduct the critical sanitary maintenance of four reservoirs in the Kirkwood area. The process requires on‑site participation at the briefing on 5 August, and complete quotations must be delivered or uploaded before 12:00 PM on 8 August 2025.