Request for Bid: ARC/21/08/2025 – Electrical & Related Works Repairs and Maintenance (5-Year Contract)

Introduction

The Agricultural Research Council (ARC) has invited bids under ARC/21/08/2025 for a five-year contract to deliver electrical and related works repairs and maintenance at their Nelspruit facility. This is a valuable opportunity for qualified contractors specializing in electrical systems and automation to secure a long-term engagement with a leading research institution.

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Tender Snapshot

• Tender Number: ARC/21/08/2025

• Issuing Entity: Agricultural Research Council (ARC)

• Scope: Electrical and related works repairs and maintenance for a 5-year term

• Service Location: Corner of Bosch Street and Kanyamazane Road (R2296), Nelspruit, 1200, Mpumalanga 

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Important Dates & Submission Requirements

• Opening Date: 29 August 2025 

• Closing Date and Time: 29 September 2025, 11:00 AM 

• Briefing Session: Not required (neither compulsory nor optional) 

Special Submission Condition: Bidders must submit two separate sealed envelopes—one for the technical bid and a second for the financial proposal. Failure to keep these separate will result in automatic disqualification. 

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Contact for Enquiries

• Contact Person: Bheki Khoza

• Telephone: 013-753-7157

• Email: bhekik@arc.agric.za

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Scope of Work & Document Access

Scope Overview:

• Provide routine and as-needed electrical repairs and maintenance services.

• Ensure all work meets operational and safety standards at the ARC facility in Nelspruit.

Document Access:

• The full tender document (~818.8 KB PDF) is available on EasyTenders. 

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Step-by-Step Guide to Submitting a Strong Bid

1. Download & Review Tender Documentation

Ensure you thoroughly study the technical requirements, evaluation criteria, and enclosed Standard Bid Documents (SBDs).

2. Prepare Your Technical Proposal (Envelope 1)

Include:

• Company profile and related experience

• Technical capability summary

• Proposed maintenance strategy, including response times and quality assurance protocols

• Any previous work in institutional or agricultural infrastructure settings

• Completed technical SBDs (unsigned forms may lead to disqualification)

3. Prepare Your Financial Proposal (Envelope 2)

Include:

• Detailed pricing breakdown (labour, parts, call-out charges, etc.)

• Clear explanation of cost assumptions

• Adherence to any format guidelines from the tender document

4. Ensure Compliance Documentation Is Complete

Have these ready:

• CSD registration confirmation

• SARS Tax Clearance Certificate or PIN

• B-BBEE certificate or affidavit

• CIPC company registration documentation

• Certified copies of directors’ IDs

5. Package & Label Submission Correctly

Label envelopes clearly as:

Envelope 1 – Technical Bid: ARC/21/08/2025 Envelope 2 – Financial Proposal: ARC/21/08/2025

This clarity ensures compliance with ARC’s submission requirements.

6. Submit Before the Deadline

Deliver both envelopes to the designated ARC office before 11:00 AM on 29 September 2025. Late submissions are not accepted.

7. Follow Up (Optional)

If needed, kindly confirm your bid’s receipt or request updates from the contact person, Bheki Khoza.

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Pro Tips for a Competitive Submission

• Adhere strictly to documentation rules—errors in the envelope separation or missing signatures can result in disqualification.

• Highlight your responsiveness—show your ability to quickly attend to electrical breakdowns or scheduled maintenance needs.

• Demonstrate track record—substantiate your credibility with past contracts in similar settings.

• Be transparent and accurate with pricing—clarity in costs builds trust with evaluators.

• Submit ahead of time—avoid issues like courier delays or last-minute formatting mistakes.

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Why This Opportunity Is Significant

• Long-Term Opportunity: A 5-year contract provides excellent stability and recurring work.

• Reputable Client: The ARC is a respected national research institution—winning this tender enhances your portfolio.

• Sector Visibility: Success here may open doors to further institutional or municipal electricity and maintenance contracts.

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Quick Reference Table

Item Detail

Tender Number	ARC/21/08/2025
Scope	Electrical & related works repairs and maintenance (5 years)
Location	Nelspruit, Mpumalanga
Opening Date	29 August 2025
Closing Date	29 September 2025 – 11:00 AM
Briefing Session	Not required
Submission Requirement	Two separate envelopes (technical and financial)
Contact Person	Bheki Khoza – 013-753-7157
Document Availability	818.8 KB PDF via EasyTenders
Key Tip	Strict adherence to envelope separation and documentation

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Final Thoughts

The ARC/21/08/2025 tender is a high-value, multi-year opportunity for electrical maintenance contractors. With careful attention to documentation, a robust technical proposal, and strategic pricing, your submission can position you strongly for success.